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November Minutes 2019

VILLAGE OF DOUGLAS
BOARD OF TRUSTEES 
 REGULAR MEETING 
NOVEMBER 11, 2019

  A  regular meeting of the Chair and Board of Trustees of the Village of Douglas, Nebraska, was held at the Emergency Services Building in said Village on the 11th day of November 2019, at 7 o’clock p.m.  Present: Board of Trustees: Masek, Holdsworth, Moller, Buchanan and Clark.  Absent: None.  Visitors: Carl Brugger.
Notice of the meeting was given in advance by posting a copy of the Agenda of this meeting in three public places; the designated method for giving notice as shown by Certificate of Posting Notice attached to these minutes. The Agenda items listed thereon were sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. A notice of this meeting was given to the Chair and all members of the Board of Trustees and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. The availability of the agenda was communicated in the advance notice and in the notice to the Chair and Board of Trustees of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public. A current copy of the Open Meetings Act of the State of Nebraska has, prior to the opening of the meeting, been posted in the meeting room at a location accessible to members of the public. The Chair, at the beginning of the meeting, informed the public about the location of the posted current copy of the Open Meetings Act. 
Chair Masek called to order at 7:02 p.m. and presented the board with updated code books. Masek spent many hours on these books and he now has all ordinances in the book and they are reformatted to 8.5” x 11” size. The next step is to have our attorney review the updated book and file it with the Otoe County Court.
Clark moved to approve minutes from 10-14-19 public hearing and regular meeting as written. Moller seconded. Roll Call: Ayes: Clark, Masek, Holdsworth, Moller and Buchanan. Nays: None. Motion passed.
Moller  moved to approve the treasurers report for October 2019 and financial summary for FY 18-19 as presented. Holdsworth seconded.  Roll Call: Ayes: Masek, Holdsworth, Moller, Buchanan and Clark. Nays: None. Motion passed. The treasurer’s report and financial report have been updated and Masek went over them with the board.
Moller moved to approve the claims for audit as of November 11, 2019.  Clark seconded. Roll Call: Ayes: Holdsworth, Moller, Buchanan, Clark and Masek. Nays: None. Motion passed. 
Clark moved to approve Douglas Rescue claims as presented. Holdsworth seconded. Roll Call: Ayes: Moller, Buchanan, Clark, Masek and Holdsworth. Nays: None. Motion passed.
The property at 130 W. 4th street has a building out of compliance. The Village had a survey done and part of it sits in the alley. The owner has been asked to move the building and has not done it. Buchanan moved to take legal action on the 130 W. 4th street out of compliance issue. Clark seconded. Roll Call: Ayes: Clark, Masek, Holdsworth, Moller and Buchanan. Nays: None. Motion passed. The attorney will be contacted to proceed with this issue.
Moller moved to approve Ryan Brandt, S-1568, Class A as our  street superintendent on a project by project basis on the year-end certification and approve Resolution 19-4 giving the Chairman authority to sign this form. Clark seconded. Roll Call: Ayes: Masek, Holdsworth, Moller, Buchanan and Clark. Nays: None. Motion carried. 
Holdsworth talked with Thad Thomson (Palmyra maintenance) about working with Palmyra to get the milled streets armor coated at the same time to help with the cost. The board thought this was a good idea and wants the clerk to get some prices on this. We have a street loan going to be paid off this year and could borrow to get this done.
Randy Holdsworth and Brad Gabriel worked on replacing the roof and gable ends on the concession stand. They still need to cut in the vents and said the bottom on the east side needs to be replaced. 
The tractor will be delivered this coming Wednesday. 
Masek moved to purchase Fisher XLT-17 leak detection devise for $1700.00. Holdsworth seconded. Roll Call: Ayes: Holdsworth, Moller, Buchanan, Clark and Masek. Nays: None. Motion passed. 
Clark moved to change the December meeting date from the 9th to the 16th. Moller seconded. Roll Call: Ayes: Moller, Buchanan, Clark, Masek and Holdsworth. Nays: None. Motion passed.
Meeting adjourned at 8:40 p.m.


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CHAIRMAN                    


The next Regular Meeting will be December 16, 2019 at 7:00 P.M. at the Emergency Services Building.  Please contact the Village Clerk’s Office at 799-2029 at least 48 hours prior to the meeting if any accommodations are necessary for special communication needs.