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October Minutes 2019

VILLAGE OF DOUGLAS
BOARD OF TRUSTEES 
PUBLIC HEARING AND REGULAR MEETING 
OCTOBER 14, 2019

  A public hearing and regular meeting of the Chair and Board of Trustees of the Village of Douglas, Nebraska, was held at the Emergency Services Building in said Village on the 14th day of October 2019, at 7 o’clock p.m.  Present: Board of Trustees: Masek, Holdsworth, Moller, and Clark.  Absent: None.  Visitors: Carl Brugger, Chris Hladik, Wendy Buchanan, Dale & Robin Dowling, Andrew Foote, Denton Underwood, Luke Pray and Sheriff Caudill.
Notice of the meeting was given in advance by posting a copy of the Agenda of this meeting in three public places; the designated method for giving notice as shown by Certificate of Posting Notice attached to these minutes. The Agenda items listed thereon were sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. A notice of this meeting was given to the Chair and all members of the Board of Trustees and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. The availability of the agenda was communicated in the advance notice and in the notice to the Chair and Board of Trustees of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public. A current copy of the Open Meetings Act of the State of Nebraska has, prior to the opening of the meeting, been posted in the meeting room at a location accessible to members of the public. The Chair, at the beginning of the meeting, informed the public about the location of the posted current copy of the Open Meetings Act. 
Chair Masek called to order at 7:00 p.m. and turned the meeting over to Otoe County Sheriff Colin Caudill. He addressed questions from residents and said if anyone sees something that doesn’t seem right, he wants them to call in, so that they can check out the situation. 
Chair Masek submitted Wendy Buchanan as a qualified elector to fill the vacancy on the board. Masek moved to vote. Holdsworth seconded. Ayes: Clark, Masek, Holdsworth and Moller. Nays: None. Motion passed. Buchanan took the oath of office. 
Chris Hladik presented his maintenance report. We are still waiting for the tractor to be finished. He discussed different models of leak detectors and talked about several major water leaks recently found in town. 
Masek opened the public hearing at 7:35 pm to discuss the 1 & 6 year street plan. The board will leave the street plan as is. The certification validates that you are doing the proper procedures to comply with the SSARs report and 1 & 6 street plan. Masek asked if there were any questions. Dale Dowling asked if we were going to outside firms for funding. Masek explained that the highway allocation funds come from the State of Nebraska. 
Masek also discussed Ordinance 19-2 which would raise the water flat rate $2.00/month and Ordinance 19-3 raising the sewer flat rate $1.00/month. He explained that the water and sewer systems should be self sufficient and we are not able to do that. The painting and maintenance on the water tower were a major hit to our finances. We now have Maguire Iron maintaining our tower so we know what costs will be each year. Masek asked if there were any questions. Luke Pray asked how often we could expect rate changes and if they would ever be dropped. Masek said we could possibly see rate changes yearly and did not know if rates would ever go back down. Masek closed the public hearing at 7:40 pm and opened the regular meeting.
Holdsworth moved to approve the minutes from the September 10, 2019 public hearing and regular meeting as written. Clark seconded. Roll Call: Ayes: Masek, Holdsworth, Moller, Buchanan and Clark. Nays: None. Motion passed.
Moller  moved to approve the treasurers report for September 2019 as presented. Clark seconded.  Roll Call: Ayes:, Holdsworth, Moller, Buchanan, Clark and Masek. Nays: None. Motion passed.
Clark moved to approve the claims for audit as of October 14, 2019 excluding the payment to Department of Corrections in the amount of $70.00. Moller seconded. Roll Call: Ayes: Moller, Buchanan, Clark, Masek and Holdsworth. Nays: None. Motion passed.
Holdsworth moved to approve Douglas Rescue claims as presented. Clark seconded. Roll Call: Ayes: Clark, Masek, Holdsworth, Moller and Buchanan. Nays: None. Motion passed.
Moller moved to approve the 1 & 6 year street plan as presented and Resolution 19-4 authorizing the Chairman to sign certification form. Clark seconded. Roll Call: Ayes: Masek, Holdsworth, Moller, Buchanan and Clark. Nays: None. Motion passed.
Clark moved to introduce ordinance 19-2 and move that the statutory rule requiring 3 readings be suspended. Holdsworth seconded. Roll Call:  Ayes: Holdsworth, Moller, Buchanan, Clark and Masek. Nays: None. Motion passed. 
Moller moved to adopt Ordinance 19-2 raising the monthly flat rate for water from $29.00 to $31.00. Clark seconded. Roll Call: Ayes: Moller, Buchanan, Clark, Masek and Holdsworth. Nays: None. Motion passed.
Moller moved to introduce Ordinance 19-3 and move that the statutory rule requiring 3 readings be suspended. Clark seconded. Roll Call: Ayes: Clark, Masek, Holdsworth, Moller and Buchanan. Nays: None. Motion passed. 
Clark moved to adopt Ordinance 19-3 raising the monthly flat rate for sewer from $17.00 to $18.00. Holdsworth seconded. Roll Call: Ayes: Masek, Holdsworth, Moller, Buchanan and Clark. Motion passed.
Masek moved to approve paying taxes on 90 Main Street to the Otoe County Treasurer up to $150.00. Moller seconded. Roll Call: Ayes: Holdsworth, Moller, Buchanan, Clark and Masek. Nays: None. Motion passed.
Masek asked if anyone had looked over the website. We welcome any suggestions for it.
Meeting adjourned at 8:45 p.m.


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CHAIRMAN                    


The next Regular Meeting will be November 11, 2019 at 7:00 P.M. at the Emergency Services Building.  Please contact the Village Clerk’s Office at 799-2029 at least 48 hours prior to the meeting if any accommodations are necessary for special communication needs.