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September Minutes 2019

VILLAGE OF DOUGLAS

BOARD OF TRUSTEES

PUBLIC HEARING AND REGULAR MEETING

SEPTEMBER 10, 2019

 

A public hearing and regular meeting of the Chair and Board of Trustees of the Village of Douglas, Nebraska, was held at the Emergency Services Building in said Village on the 10th day of September 2019, at 7 o’clock p.m. Present: Board of Trustees: Masek, Holdsworth, Moller, and Clark. Absent: Vollman. Visitors: Carl Brugger.

Notice of the meeting was given in advance by posting a copy of the Agenda of this meeting in three public places; the designated method for giving notice as shown by Certificate of Posting Notice attached to these minutes. The Agenda items listed thereon were sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. A notice of this meeting was given to the Chair and all members of the Board of Trustees and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. The availability of the agenda was communicated in the advance notice and in the notice to the Chair and Board of Trustees of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public. A current copy of the Open Meetings Act of the State of Nebraska has, prior to the opening of the meeting, been posted in the meeting room at a location accessible to members of the public. The Chair, at the beginning of the meeting, informed the public about the location of the posted current copy of the Open Meetings Act.

Chair Masek called to order at 7:02 p.m. He opened the budget hearing at that time and discussed the budget for FY 19-20 and also increasing restricted funds by 1%. Our property tax request went up, but the tax rate went down for the year because the valuation of the village was more than last year. No questions or comments so he closed the hearing at 7:08 p.m. and opened the public hearing to discuss the resolution for the property tax request. No questions or comments so he closed the hearing at 7:20 p.m. and went into the regular meeting.

Clark moved to increase the restricted fund authority by 1%. Moller seconded. Roll Call: Ayes: Masek, Moller, Holdsworth and Clark. Nays: None. Motion passed.

Moller moved to request an audit waiver for the fiscal year ended 9-30-19. Holdsworth seconded. Roll Call: Ayes: Moller, Holdsworth, Clark and Masek. Nays: None. Motion passed.

Moller moved to approve the 2019-2020 budged as proposed. Holdsworth seconded. Roll Call: Ayes: Clark, Masek, Moller and Holdsworth. Nays: None. Motion passed.

Holdsworth moved to adopt Resolution #2019-2 setting the property tax at $50,500.00. Clark seconded. Roll Call: Ayes: Masek, Moller, Holdsworth and Clark. Nays: None. Motion passed.

Clark moved to approve the minutes from the August 12, 2019 regul­ar meeting as written. Holdsworth seconded. Roll Call: Ayes: Clark, Masek, Holdsworth and Moller. Nays: None. Motion passed.

Holdsworth moved to approve the monthly summary for August 2019 as presented. Clark seconded. Roll Call: Ayes: Masek, Holdsworth, Moller and Clark. Nays: None. Motion passed.

Moller moved to approve the claims for audit as of September 10, 2019 as presented. Clark seconded. Roll Call: Ayes: Holdsworth, Moller, Clark and Masek. Nays: None. Motion passed.

Clark moved to approve Douglas Rescue claims as presented. ­­­Masek seconded. Roll Call: Ayes: Moller, Clark, Masek and Holdsworth. Nays: None. Motion passed.

Holdsworth presented the annual contract with Lincoln Fire and Rescue for ALS intercepts. They had 5 intercepts this year at a cost of $2,425.00. This will be billed in 2 installments. Clark moved to approve the contract with Lincoln Fire and Rescue for the year. Masek seconded. Roll Call: Ayes: Masek, Holdsworth, Moller and Clark. Nays: None. Motion passed.

Moller moved to approve Resolution #2019-3 to preapprove payment on listed expenditures. Holdsworth seconded. Roll Call: Ayes: Clark, Masek, Holdsworth and Moller. Nays: None. Motion passed.

Carl Brugger will hold a website training session on September 19, 2019 at 4:00 p.m. for any board members that want to attend.

Masek presented the financial situation of our water/sewer system. They are supposed to be self-supporting, but with our water tower maintenance program we are falling behind. This was not unexpected, but we need to stay on top of it. We will look into re-financing our current bond and also raising the water flat rate by $2.00 and sewer flat rate by $1.00 per month. We will be addressing this next month.

Holdsworth said they are having trouble with the north garage door opening on the fire barn. He was told to have it looked at.

Vollman is resigning immediately from the village board due to conflicts with his schedule. Holdsworth moved that they regretfully accept his letter of resignation. Clark seconded. Roll Call: Ayes: Holdsworth, Moller, Clark and Masek. Nays: None. Motion passed. There will be an opening on the board that will run until December 2020.

Meeting adjourned at 9:00 p.m.

 

 

 

 

 

The next Regular Meeting will be October 14, 2019 at 7:00 P.M. at the Emergency Services Building. Please contact the Village Clerk’s Office at 799-2029 at least 48 hours prior to the meeting if any accommodations are necessary for special communication need­s.